Client Account Tasks
 
 

Assign Multiple Departments to an Employee

Client Records

Assigning multiple departments to an employee will not only entitle an employee to multiple pay rates, but can also facilitate effectively generating needed report information. 

Note: To manage multiple departments, the clock terminal must have some method of recognizing which department an employee is clocking-in to.  The proper method is creating Clock Prompts, which will display questions to the employee when punching in or out.  To setup Clock Prompts, refer to the Clock Prompts page.

Note Also: Alternate departments can be assigned to alternate pay-rates.  To accomplish this, refer to the Multiple Pay-Rates page. 

 
Step 1

Entering additional departments is accomplished in a employee's personal setup file.  To access the file, click on the Employee Setup link from the Main Menu (see illustration).

Step 2 The company Employee Setup screen serves as both a navigational tool with hyperlinks to each employee's personal file and as a summary tool, as you can customize each of the columns displayed.  The screen tool-bar includes a drop-down  menu containing all the Employee Setup items, associated with table buttons such as Show Column and Hide Column to specify the table's display (see illustration).
 
Step 3 From the setup screen you may operate in one of three ways: add new employee record; work with an individual employee by clicking on the desired name or work with multiple employees simultaneously by checking each individual's corresponding check-box along with the work with selected employees button provided below the table (see illustration).
 
Step 4 Alternate departments are termed Home 1, Home 2 and Home 3.  If only one department applies for the employee, Home Department will remains the employee's only department entry. A help pop-up display is available for all setup items by clicking on the item link (see illustration)..